Introduction
IFRA (International Fragrance Association) and IOFI (International Organization of the Flavor Industry) collect and process personal information about individuals including members, suppliers, business contacts, event participants, and employees. The organizations are committed to handling data according to EU GDPR standards and other applicable laws.
IFRA and IOFI pledge to process personal data only when it is processed fairly, in a transparent way and based on valid legal grounds, and obtained for lawful, specific purposes.
Types of Data Collected
Personal data encompasses any information identifying a natural person, including:
- Identification data (name, pictures, IP address, cookies)
- Contact information (email, phone, postal address)
- Personal details (age, date of birth, gender, citizenship)
- Financial data (bank account information)
- Employment and education records
- Special categories such as health data or political affiliation
Data comes primarily directly from the individuals concerned, though third-party sources may be used occasionally.
Data Collection Purposes
IFRA and IOFI process personal data for the following purposes:
- Employee management and administration
- Recruitment and candidate evaluation
- Member administration and fee collection
- Contract management with partner organizations
- Advocacy and public relations activities
- Event registration and participation management
- Website administration with user consent
Data Retention
Personal data is retained for the time that is strictly necessary to achieve collection purposes, including contractually required periods and legal obligations.
International Transfers
Personal data is not transferred outside the European Economic Area without adequate protective measures in place.
Your Rights
Individuals have the following rights with regard to their personal data:
- Right to access their personal data
- Right to correct inaccurate information
- Right to request erasure
- Right to restrict processing
- Right to data portability
- Right to object to processing
- Right to withdraw consent
- Right to lodge complaints with supervisory authorities
To exercise any of these rights, please direct your request to info@ifraorg.org with appropriate identification for verification purposes.